Last updated on 3 February 2016
Below you can find the legal text.
A) Epilis's commitment to privacy
B) Why Epilis collects personal information
During the course of carrying out our business and performing our services, Epilis collect personal information in order to conduct our business, to provide and market our services, and to meet our legal obligations. Sometimes, our clients may also require us to collect information on their behalf in connection with their services or products to you. We may also collect data for other purposes, which we would describe in more detail to you at the point we collect the information.
You may refuse to provide us with some or all of your personal information; however, this may limit the ways in which we can interact with you, including providing you with our services.
C) The kinds of information we collect
We usually collect the following kinds of personal information:
- Name, address, occupation, and contact information (if it is for IT project research purposes, we may anonymise the information upon your request if it is practical to do so);
- Interests in our services or events, or that of our clients;
- Information about peoples’s dealings with us or our clients; and
- Your opinion or comments on certain matters (e.g., process, systems and IT services).
D) How information is collected
Epilis gathers information in two ways:
- Indirectly (through our site's technology or through other third parties who collect information on our behalf or have the right to share your information with us); and
- Directly (when you provide information to us by way of paper or online forms or questionnaires filled out by you, face-to-face meetings, interviews, business cards or telephone conversations).
One example of information we collect indirectly is information collected through our Internet access logs. When you access our website, your Internet address is automatically collected and is placed in our Internet access logs. We may also record the URLs of the websites and pages you visit (before, during and after your visit to any Epilis website), the times and dates of such visits, information about the computer hardware and software you use and other information that may be available.
We also collect information directly when you voluntarily provide it to us. For example, we may provide the opportunity to sign up for a periodic email newsletter by entering your email address. It is completely up to you whether or not you want to provide it. Additionally, we collect personal information when you apply online for a job opening at Epilis.
E) How does Epilis use this information?
- to provide our services to you or our clients
- to manage our relationships with you or our clients
- to improve Epilis or its clients's services
- to provide professional advice to our clients relating to the performance of IT system and procedures
- to review and assess your job applications
- to answer your inquiry
- to direct-market products and services, advise you of news and industry updates, trends and events
- to share with trusted third parties (e.g., our contracted service providers or advisers) whom we have engaged to provide services to you or help us meet our contractual or legal obligations.
F) Sending information overseas and sharing information with other parties
We reserve the right to disclose any information that we obtain through any Epilis website to appropriate governmental or regulatory authorities, if required by law or any governmental agency.
If Epilis is involved in a merger, acquisition, or sale of all or a portion of its assets, we may need to share your personal information with the acquiring entity. In that event you will be notified via a notice on our website of any change in ownership or uses of your personal information as well as any choices you may have regarding your personal information.
Some of our pages utilize framing techniques to serve content to/from our partners while preserving the look and feel of our website. Please be aware that you are providing your personal information to these third parties and not to Epilis.
G) How does Epilis protect sensitive personal information?
H) Access, update and deletion of personal information
You are entitled to know whether we hold information about you and, if we do, the type of information, the purposes for which we hold it, the possible recipients or types of recipients, and to have access to that information and require it to be corrected if it is inaccurate. You can do this by sending us a message. Upon written request and within a reasonable time frame we will correct, delete and/or block personal information from further processing. We will retain your information as needed to provide you services and will retain and use your information as necessary to comply with our legal obligations, resolve disputes and/or enforce our agreements.
I) What is Epilis practice regarding data security?
We take appropriate steps to maintain the security and integrity of your information/data, including the use of encryption, password, physical security (e.g., lock and access control) and other security measures. As for information provided or collected online, you should understand that the open nature of the Internet is such that information/data may flow over networks without security measures and may be accessed and used by people other than those for whom the information/data is intended. We recommend that you always log out after each session and close the browser when done, especially when accessing the service from public terminals.
J) Tracking Technologies
What are Cookies?
When you visit our website, the following categories of cookies may be set in your browser:
Strictly Necessary cookies
These cookies are essential in order to enable you to move around a site and use its features. Without these cookies services you have asked for cannot be provided.
Registered Visitor Cookie - A unique identifier given to each registered user, used to recognize you through their visit and when they return to the site.
These cookies collect information so that we can analyse how our visitors use our site. These cookies don't collect information that identifies you. All information these cookies collect is anonymous and is only used to improve how our site works.
Google Analytics Cookie - allow us to follow the actions of a user during your visit to our site (for more information, see Analytics cookies below).
These cookies allow websites and applications to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features.
We may use information collected from functional cookies to identify user behavior and to serve content based on your profile. These cookies cannot track your browsing activity on other websites. They donΒ’t gather any information about you that could be used for advertisin or remembering where youΒ’ve been on the Internet outside our site.
In order to keep our website services relevant, easy to use and up-to-date, we use web analytics services to help us understand how people use the site.
Cookies allow web analytics services to recognise your browser or device and, for example, identify whether you have visited our website before, what you have previously viewed or clicked on, and how you found us. The information is anonymous and only used for statistical purposes, and it helps us to analyse patterns of user activity and to develop a better user experience.
Web analytics data and cookies cannot be used to identify you - they do not contain personal information such as your name or email address.
As is true of most websites, we gather certain information automatically and store it in log files. This information may include Internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.
We do not link this automatically collected data to other information we collect about you.
We and our partners (e.g., marketing partners, affiliates, or analytics providers) use technologies such as cookies, beacons, tags, and scripts, to analyze trends, administer the website, tracking usersΒ’ movements around the website, and to gather demographic information aout our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual and aggregated basis.
We use local storage objects (LSOs), such as HTML5, to store content information and preferences.
Third parties, with whom we partner to provide certain features on our site or to display advertising based upon your Web browsing activity, also may use Flash cookies or HTML5 to collect and store information.
Various browsers may offer their own management tools for removing HTML5 LSOs.
Analytics - Display Advertising
Epilis and third-party vendors, including Google, use first-party cookies (Google Analytics cookie) and third-party cookies (DoubleClick cookie) together to inform, optimize, and serve ads based on past visits to our website. More specifically, our website has implemented and uses display advertising, and we utilize Google Analytics to implement a specific feature called remarketing. Remarketing is a feature of GoogleΒ’s AdWords that allows us to optimize the delivery of ad content specifically targeted to a visitorΒ’s interests based upon prious visits to our site. If youΒ’d like more information about remarketing lists in Google Analytics please visit the following site - https://support.google.com/analytics/answer/2611268.
If you would like to opt-out of Google Analytics for display advertising you may do so by using the Ads Preferences Manager.
There is also a Google Analytics opt-out browser add on that you can download at https://tools.google.com/dlpage/gaoptout/.
We may partner with a third party to either display advertising on our website or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this website and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here - http://preferences-mgr.truste.com/ (or if located in the European Union click here - http://www.youronlinechoices.eu/
K) Web beacons
Our Web pages contain electronic images known as Web beacons (sometimes called single pixel gifs) and are used along with cookies to compile aggregated statistics to analyze how our site is used and may be used in some of our emails to let us know which emails and links have been opened by recipients. This allows us to gauge the effectiveness of our customer communications and marketing campaigns.
We also collect information directly when you voluntarily submit it to us. We may provide the opportunity to sign-up for a periodic email newsletter by entering in your email address. It is completely up to you whether or not you want to provide it. Additionally, we collect personal information (such as your name and contact information) when you apply online for a job opening at Epilis.
You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails.
L) Other matters
Third party websites
We display personal testimonials of satisfied customers on our site in addition to other endorsements. With your consent we may post your testimonial along with your name.